The following are suggested Executive Board responsibilities by semester. Each organization has different needs and a more complete list should be developed by each group.

Fall

1. Pick up and complete organization registration materials and account registration materials as required by your university.
2. Schedule meeting times and locations.
3. Conduct a general meeting/open house to invite membership. This should be scheduled early in the school year - allow one week to get the word out.
4. Plan activities to help your members get acquainted with each other. "Ice-breakers" are always helpful at the first few meetings.
5. Put together materials for each member including: a membership list; a list of goals and objectives; and a calendar of meeting times and locations, also any set dates for projects or special events.
6. Schedule regular meetings with the other officers and the advisor.
7. Check on the status of your bank and/or University account. If a university account is used, check application guidelines and required frequency of renewal. More information may be included in organization registration materials from your university.
8. Check on the group's financial status. Does the group need to plan any fund raising activities? Start planning now.
9. If you are in need of funds, check on possible funding resources provided by your university.
10. If you have not done this already in the Spring, set goals and objectives for the year.

Spring

1. Review your goals and objectives. Are you on track?
2. Schedule meeting times and locations.
3. Prepare for officer elections early in the semester.
4. New officers are typically elected in the middle of spring semester.
5. Outgoing officers should train the newly elected officers.
6. Write an annual report summarizing the group's activities, successes, and failures. Make recommendations for following years. This is very useful for the new leadership and it provides historical information for the files.
7. Inform your university's office responsible for Student Activities, of summer address for information about registering organization for fall, etc.
8. Consider nominating individuals, organizations or events for a student organization award.

New Officers Should:

9. Review organizational files and information with outgoing officers.
10. Locate all financial records and go over these with the outgoing officers.
11. Have a meeting with your advisor and other new officers to talk about what direction you would like the organization to move in. Discuss successes and failures from the current year.
12. Plan now for participating in and organizing Fall Orientation and early fall events. Set dates, make plans and delegate tasks.
13. Hold a goal setting session for next year with the entire group.
14. Get a summer and fall address and phone list of all members. It is very difficult to get started in the fall when you do not know how to contact people.

Summer

1. Write letters to the officers and members to keep them updated. This is also a good way to build motivation and excitement for the fall.
2. Organize your files and discard any unneeded materials.
3. Prepare and organize for early fall events.